USA business · Delivered in the USA
USA business tax and payroll, run from Dubai with our USA associates.
USA returns and payroll for a UAE group or a Dubai owner, prepared and signed by our USA associates, reviewed and coordinated from Dubai.
USA business returns · USA
The federal return, the state returns and the forms around them.
Which return depends on how the company is taxed. A C corporation files Form 1120. An S corporation files Form 1120-S and gives each shareholder a Schedule K-1. A partnership, or an LLC with more than one member, files Form 1065 and gives each partner a K-1. The K-1 is what the owner needs for their own return, so the business return has to be finished first.
A company that sells or has people in more than one state usually owes a return in each of them. State rules differ on what creates a filing duty, so the list of states is settled at the start of the year, not discovered in April.
A company selling into California registers with the California Department of Tax and Fee Administration, the CDTFA, and files sales and use tax returns on the schedule the CDTFA sets. For most sellers that is quarterly, due the last day of the month after the quarter. Larger sellers also make prepayments on the 24th.
A USA corporation that is 25% or more foreign-owned files Form 5472 with its Form 1120 for any year it had dealings with a related party, such as a loan, a fee or a sale. A USA LLC with a single foreign owner, a common set-up for owners in Dubai, files it too, attached to a pro forma Form 1120. Money the owner puts into the LLC or takes out of it counts as such a dealing, so most of these LLCs file every year, even with no income. The penalty for a late or incomplete Form 5472 is USD 25,000.
Anyone the company paid for services as a contractor gets a Form 1099-NEC by 31 January, and the IRS gets a copy on the same date.
When a letter comes from the IRS or a state, we read it, answer it and keep the file. Most notices are a question, not a penalty, if they are answered by the date on the letter.
Every one of these returns is built from a set of books. Where the books are ours as well, the return is prepared rather than reconstructed. See USA bookkeeping.
The year, for a December year end
- 31 JanForms W-2 and 1099-NECTo employees, contractors and the IRS
- 15 MarForms 1120-S and 1065, with the K-1sThe 15th day of the third month after year end. Extension to 15 September on request
- 15 AprForm 1120, and Form 5472 for a foreign ownerThe 15th day of the fourth month after year end. Extension to 15 October with Form 7004
- 15 Apr, Jun, Sep, DecEstimated tax for a C corporationThe 15th day of the 4th, 6th, 9th and 12th months of the year
- QuarterlyCalifornia sales and use taxLast day of the month after the quarter, on the schedule the CDTFA sets
- Per stateState returns, franchise tax and annual reportsEach state sets its own date
Dates that fall on a weekend or a USA holiday move to the next business day.
USA payroll · USA
Every pay run has a federal form, a state form and a date.
Payroll in the USA is a set of filings that do not wait. Tax deposits, a quarterly return, an annual unemployment return, and in California two quarterly reports to the Employment Development Department. The associates run the pay, file the forms and keep the register, coordinated from Dubai.
- Form 941, quarterly. Federal income tax withheld and Social Security and Medicare tax, due the last day of the month after each quarter: 30 April, 31 July, 31 October and 31 January.
- Form 940, annual. Federal unemployment tax, due 31 January.
- California DE 9 and DE 9C, quarterly. The contribution return and the wage report to the EDD, due 1 April, 1 July, 1 October and 1 January, and late after the last day of that month.
- Form W-2, by 31 January. To every employee and to the Social Security Administration.
- New hires. Form I-9 to verify the right to work, completed by the employee no later than the first day of work and by the employer within three business days. Form W-4 for federal withholding. In California, the new employee report to the EDD within 20 days.
- 401(k) contributions. Employee deferrals and the employer match calculated on each pay run and sent to the plan on time.
How it runs
Every two weeks or once a month. Same day, same file.
You send the hours, the salary changes and the new hires by an agreed day. The associates run the pay, make the deposits and issue the pay statements. Each quarter the 941 and the California reports go in with proof of filing. In January the W-2s and the 940 close the year. Everything for the year sits in one folder you can hand to a bank, an auditor or a buyer.
Payroll is run and the forms are signed by our USA associates. The firm coordinates from Dubai and checks that the payroll agrees with the books, so the wages on the 941s match the wages in the accounts.
One employee is enough to create withholding, payroll tax deposits and a W-2, from the first pay run.
Audit support for American CPA firms · USA
Working papers for your audits, under your name.
A CPA firm in the USA that is short of hands in the season can send us the fieldwork. The engagement stays yours: your engagement letter, your opinion, your signature. We produce the working papers to your templates, under your review, and because Dubai is 8 to 12 hours ahead of the USA the file moves while your office sleeps.
What we take off your desk
- White-label working papers. In your format, ready for your review.
- PBC lists. Issued, chased and tracked, so fieldwork starts with the documents in hand.
- Peer review support. Files brought up to standard before the review.
Who signs what
Prepared and signed in the USA. Reviewed and coordinated in Dubai.
USA returns and payroll forms are prepared and signed by our USA associates in Dallas, Texas and Laguna Hills, California. The firm's California licensed CPA, license 147070, reviews and coordinates each file from Dubai. The UAE side of the same group, the audit, the corporate tax return and the books, is signed in Dubai under the firm's own registrations. One office holds both files, so the numbers agree.
Questions we are asked
Four straight answers.
- 01
Who actually signs our USA return?
Our USA associates in Dallas, Texas and Laguna Hills, California. The firm's California licensed CPA reviews the file and coordinates it from Dubai. You deal with Dubai. The signature on the return is American.
- 02
We have a UAE company and a USA subsidiary. Can one firm do both?
Yes. The UAE audit and corporate tax return are done in Dubai. The USA return is prepared by the associates from the same accounts, so the intercompany balances and the related party pricing agree on both sides. See Corporate tax for the UAE side.
- 03
We have one employee in the USA. Do we need payroll?
Yes. One employee means federal withholding and tax deposits, Form 941 every quarter (or Form 944 once a year if the IRS has told you to file it), a W-2 in January and the state's own filings from the first pay run. Form 940 follows once wages reach USD 1,500 in a quarter or someone has worked for you in 20 different weeks of the year.
- 04
What does it cost?
A fixed fee, quoted within one business day of seeing the company's last return and a list of its states and employees, before any work starts.
Contact us
Send us last year's return and a list of your states and employees. A price and a date within one business day.
ANCPA Auditing L.L.C does not itself file USA returns. They are prepared and signed by our USA associates in Dallas, Texas and Laguna Hills, California, and the firm's California licensed CPA reviews and coordinates each file from Dubai.