USA bookkeeping · Remote
Remote USA bookkeeping services, closed and reconciled every month.
Monthly bookkeeping for USA businesses, startups and CPA firms, delivered entirely remotely. Kept in USA dollars on a USA chart of accounts in QuickBooks, Xero, Sage or Odoo, so the return is prepared from clean books rather than rebuilt from a card statement.
Each month
Three things are finished before the month is called closed.
A bank account going quietly wrong is only visible to somebody looking at it. So the month is closed in the month that follows it, not in the spring when the return is due and the year has to be reconstructed.
The close
Every bank and card line reconciled to the statement to the cent. Invoices and receipts entered with the document attached. Depreciation on equipment kept current. Money the owner puts in or takes out recorded as it happens, not guessed at year end.
The people you pay
Form W-9 collected from a contractor the first time they are paid, not chased in January, and what each one was paid tracked all year. That is what turns the Forms 1099-NEC due on 31 January into a print job instead of a scramble.
The pack
Profit and loss against last month and last year, the balance sheet, cash and who owes you, all in USA dollars, with half a page in plain English on what changed. A PDF a bank, a platform or an investor will accept.
Software
Your books stay in software you own and can log in to.
QuickBooks is the usual choice for a USA entity, and the firm is a QuickBooks ProAdvisor with the QuickBooks Online Accountant certification (July 2026).
The subscription is in your name, and if you ever leave us the books leave with you.
- A USA chart of accountsAccounts named and grouped the way the USA return reads them, so nothing has to be re-mapped when the return is prepared.
- Cash or accrual, agreed firstA USA return is filed on one method or the other. The books are kept on the method the return will use, settled at the start of the year, so year end is not a conversion exercise.
- State sales data, where it appliesIf the company sells into a state that taxes the sale, the books carry the taxable sales by period, so the sales tax return and the accounts agree.
Two companies, one story
Most owners we do this for have a company here as well.
A Dubai company and a USA company that trade with each other produce two sets of numbers that have to agree. What one charges the other, what the owner draws from each, and what is still owed between them at year end are read on both sides: by the Federal Tax Authority here and by the IRS there.
Keeping both sets of books in one office is the cheapest way to keep them consistent. The intercompany balance is reconciled every month rather than argued about once a year, and the same file answers a question from either side.
Where only the USA company is ours, we work from whatever the UAE accountant sends and tell you plainly where the two do not tie.
Who does what
Kept by us. Signed in the USA.
The bookkeeping is done remotely by our own team, led by the firm's California licensed CPA, license 147070, working in your own accounting system. The USA income tax return, the payroll forms and anything else that carries a preparer's signature are prepared and signed in Dubai by the firm's California licensed CPA, from the books we close, and e-filed through our USA associates in Texas and California.
Bookkeeping is not an audit and not a review. Nobody signs an opinion on these accounts, and we do not say the figures have been audited when they have not.
We work 8 to 12 hours ahead of the USA. A question sent at the end of your working day is usually answered before the next one starts.
Fees
A fixed monthly fee, agreed before we start.
Quoted within one business day of seeing last year's return and a month of bank statements, before any work starts. Bookkeeping is priced on the size of the job, not on hours. Catch-up for earlier years is quoted separately as a one-off, and so is the return itself.
Questions we are asked
Four straight answers.
- 01
Do you file the USA return as well?
The books are kept remotely by our team. The return itself is prepared and signed in Dubai by the firm's California licensed CPA, from the books we close, and e-filed through our USA associates. One office coordinates both, so you send documents to one place.
- 02
The company has had almost no activity. Do we still need books?
Usually yes, because the forms are built from records rather than from profit. A quiet year is a small monthly fee, not no fee.
- 03
Our books are a year behind. Can you catch them up?
Yes. Catch-up is quoted as a one-off job from the bank statements and whatever invoices exist, then the monthly service starts from the first clean month. We tell you first what cannot be reconstructed.
- 04
What does it cost?
A fixed monthly fee, quoted within one business day of seeing last year's return and a month of bank statements, before any work starts. It is priced on the size of the job, not on hours.
Related
What usually comes with it.
Insights
Read more on this
Form 5472: a USA company with a non-American owner
A USA LLC owned by a non-American files Form 5472 every year, even with no income. Who files, the dates and the USD 25,000 penalty.
USA taxUSA tax from the UAE and GCC: who must file, and what
Every case in one guide: Americans, non-Americans with USA income, GCC companies and family offices. What is taxed and which form.
Contact us
Send us last year's return and a month of bank statements. A monthly price within one business day.
ANCPA Auditing L.L.C prepares USA returns in Dubai. Each is signed by the firm's California licensed CPA under his own IRS preparer number (PTIN) and e-filed through our USA associates in Texas and California, who hold their own IRS e-file numbers (EFIN).