Do you run the payroll and pay the staff?

No. You or your payroll provider pay the staff and make the tax deposits. We record each pay run in QuickBooks Online after it is paid, keep the payroll records complete, and the quarterly and annual forms are filed on time from those records.

Which forms does USA payroll involve?

Form 941 every quarter, Form 940 once a year, a Form W-2 for every employee and a Form 1099-NEC for every contractor paid for services. In California, the DE 9 and DE 9C reports to the EDD as well.

Form 941 by the last day of the month after each quarter: 30 April, 31 July, 31 October and 31 January. Forms 940, W-2 and 1099-NEC by 31 January. A date on a weekend or a USA federal holiday moves to the next business day.

Do you work for USA CPA firms as well?

Yes. We have done after-the-fact payroll in QuickBooks Online for a CPA firm in the USA on an outsourced basis, working in the firm's own file and to its own review.

A fixed monthly fee, quoted within one business day of seeing the number of employees, the pay frequency and the states they work in, before any work starts.

USA payroll · Delivered remotely

After-the-fact USA payroll, every form on its date.

You pay your staff. We record every pay run in QuickBooks Online after it is paid, and Forms 941, 940, W-2 and 1099-NEC go out on time from those records. Done remotely, for companies and for USA CPA firms.

Get a fixed quote

USA next 5 dates

Payroll

2 NovForm 941 (Q3)
1 Feb941 (Q4) · 940 · W-2 +1 more
30 AprForm 941 (Q1)
2 AugForm 941 (Q2)
1 NovForm 941 (Q3)

Every USA date

After-the-fact payroll

Your staff are paid first. The records and the forms follow, on time.

After-the-fact payroll means the pay itself is made by you or your payroll provider, and we enter each pay run in QuickBooks Online once it is paid: the gross pay, the tax withheld and the employer taxes. With QuickBooks Payroll set up correctly, the quarterly and annual forms are filed on their dates from those records.

Form 941, quarterly. Federal income tax withheld and Social Security and Medicare tax, due the last day of the month after each quarter: 30 April, 31 July, 31 October and 31 January.
Form 940, annual. Federal unemployment tax, due 31 January.
Forms W-2 and 1099-NEC, by 31 January. W-2s to every employee and to the Social Security Administration; 1099-NECs to every contractor paid for services, and to the IRS.
California, where it applies. The DE 9 and DE 9C quarterly reports to the Employment Development Department.

How it runs

You send the pay run. We record it the same week.

After each pay date you send the payroll report from your provider, or the hours and amounts paid. We enter it in your QuickBooks Online file, match the net pay and the tax deposits to the bank, and keep the wages in the books in step with the wages on the forms.

We do not pay your staff or make your tax deposits; you or your provider do. What we keep right is the record, so that every Form 941, 940 and W-2 agrees with what was actually paid.

We have done this for a CPA firm in the USA on an outsourced basis, in the firm's own file. The work is done remotely from Dubai, for clients in the USA, the UAE, the GCC or anywhere else.

The payroll year

The USA payroll dates, with the next one marked.

31 Jan, 30 Apr, 31 Jul, 31 OctForm 941, quarterly payroll returnLast day of the month after each calendar quarter. Income tax withheld, Social Security and Medicare. Source
31 JanForm 940, federal unemployment taxLast day of the first month after the year end. Once a year. Source
31 JanForms W-2, to employees and to the Social Security Administration31 January. In 2026 it moved to 2 February because 31 January was a Saturday. Source
31 JanForms 1099-NEC, to contractors and to the IRSOn or before 31 January. For each contractor paid for services during the year. Source

Dates that fall on a weekend or a USA federal holiday move to the next business day. Every date is checked at its official source.

Questions we are asked

Five straight answers.

01
Do you run the payroll and pay the staff?
No. You or your payroll provider pay the staff and make the tax deposits. We record each pay run in QuickBooks Online after it is paid, keep the payroll records complete, and the quarterly and annual forms are filed on time from those records.
02
Which forms does USA payroll involve?
Form 941 every quarter, Form 940 once a year, a Form W-2 for every employee and a Form 1099-NEC for every contractor paid for services. In California, the DE 9 and DE 9C reports to the EDD as well.
03
When are they due?
Form 941 by the last day of the month after each quarter: 30 April, 31 July, 31 October and 31 January. Forms 940, W-2 and 1099-NEC by 31 January. A date on a weekend or a USA federal holiday moves to the next business day.
04
Do you work for USA CPA firms as well?
Yes. We have done after-the-fact payroll in QuickBooks Online for a CPA firm in the USA on an outsourced basis, working in the firm's own file and to its own review.
05
What does it cost?
A fixed monthly fee, quoted within one business day of seeing the number of employees, the pay frequency and the states they work in, before any work starts.

What usually comes with it.

Service

USA business tax and state filings

The company return the wages feed into

Service

USA bookkeeping

Books that agree with the payroll

USA services

Every USA deadline

The whole USA year in one calendar

Tell us how many people you pay in the USA, how often and in which states. A monthly price within one business day.

ANCPA Auditing L.L.C prepares USA returns in Dubai. Each is signed by the firm's California licensed CPA, license 147070, under his own IRS preparer number (PTIN) and e-filed through our USA partner firms in Texas and California, who hold their own IRS e-file numbers (EFIN).